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Forms

Form Title	Additional Information


	F-1 and J-1 students must report any change of address within 10 days. This form is for immigration reporting only. ISSC will update your address in SEVIS, but you must also update your address in eWeber.
	details Effective immediately, all students applying for Curricular Practical Training (CPT) must complete a new Canvas Course through the ISSC. The course provides an overview of U.S. regulations and the CPT process at ��. As part of the application, you will be required to upload the following documents to the Canvas course: CPT Request Form (new form filled out by student) Employment/Internship Offer Letter Academic Advisor Recommendation Form (new form filled out by academic advisor) Unofficial Transcript CPT Certificate (from completing the Canvas course) IMPORTANT: To ensure processing, all CPT applications must be complete and contain correct documents. Emailed forms will not be accepted. Students must submit all documents two weeks prior to their CPT start date and cannot begin until the ISSC has approved their authorization. The CPT certificate is valid for 2 years from the date you completed the course Click here to start the process: Please enroll in the course. If prompted, click "Current �� Student" to have it take you to your main Canvas dashboard.
	details Effective immediately, all students applying for Optional Practical Training (OPT) must complete a new Canvas Course through the ISSC. The course provides an overview of U.S. regulations and the OPT process at ��. As part of the application, you will be required to upload the following documents to the Canvas course: OPT Request Form (new form filled out by student) Department Endorsement Form Form I-765 Form I-94 Copy of Visa and Visa Pages Copy of Biographical Page of Passport Copy of Passport Photos Copy of previous EAD cards or I-20s with CPT/OPT authorizations IMPORTANT: To ensure processing, all OPT applications must be complete and contain correct documents. Emailed forms will not be accepted. Students must submit all documents to the Canvas course before ISSC will issue an "OPT requested" I-20 for students to submit their I-765 application on the USCIS website. Click here to start the process: Please enroll in the course. If prompted, click "Current �� Student" to have it take you to your main Canvas dashboard.
	details Documents required for submission: Copy of dependent's identification page of passport Completed Financial Guarantee Form A bank statement or bank letter(on official letterhead), signed and stamped by a bank official, showing availability of funds to support your dependents: $5,500.00 for dependent spouse $3,000.00 for each dependent child
	details An F-1 student who has violated their immigration status and whose status was terminated as a result of that violation may be reinstated under the limited conditions specified at 8 CFR 214.2(f)(16) if: The violation of status resulted from circumstances beyond your control. Such circumstances might include serious injury or illness, closure of the institution, a natural disaster; or The violation related to a reduction in your course load that would have been within a DSO's power to authorize and that failure to approve reinstatement would result in extreme hardship to you You have not been out of status for more than 5 months at the time of filing the request for reinstatement (or demonstrates that the failure to file within the 5 month period was the result of exceptional circumstances and that you filed the request for reinstatement as promptly as possible under these exceptional circumstances). You do not have a record of repeated or willful violations of regulations You are currently pursuing, or intending to pursue, a full course of study in the immediate future at the school which issued the form I-20; You have not engaged in unauthorized employment; and You are not deportable on any ground other than section 237(a)(1)(B) or (C)(i) You will need to send these documents to the appropriate USCIS location: Completed USCIS Form I-539 and the appropriate fee. If you write a personal check, your address and phone number should appear on the check. You may also pay the fee with a money order or a cashier's check. Copy of your signed Form I-20 issued for applying for reinstatement purpose A letter explaining the circumstances that led to the violation and requesting a reinstatement A letter from the DSO recommending reinstatement, if the violation was due to DSO error Copy of the new financial support documents for you and dependent(s), if applicable Proof of enrollment in a full course of study (class schedule for current/next session and a sealed official school transcript) Copies of identity pages of your passport SEVIS fee receipt (if you have been out of status more than 5 months)
	details is a part of the National Security Investigations Division and acts as a bridge for government organizations that have an interest in information on nonimmigrants whose primary reason for coming to the United States is to be students. On behalf of the Department of Homeland Security, SEVP manages schools, nonimmigrant students in the F and M visa classifications and their dependents. The Department of State manages Exchange Visitor Programs, nonimmigrant exchange visitors in the J visa classification and their dependents. Both SEVP and the Department of State use the to track and monitor schools; exchange visitor programs; and F, M and J nonimmigrants while they visit the United States and participate in the U.S. education system. International students at Weber State have the ability to file a SEVIS complaint should they have concerns with the U.S. Department of Homeland Security immigration decisions.
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I-20 Program End Date (PDF)
I-20 Program Extension Application (PDF)
	details REQUIRED HEALTH INSURANCE J-1 Exchange Visitors and J-2 dependents must have health insurance that meets the requirements for the U. S. Department of State. Under the J Exchange Visitor Program, you are required to maintain health insurance for yourself and all accompanying J-2 dependents throughout the period of your stay in the United States. Failure to maintain such health insurance for yourself and your dependents while in the United States is a violation of J-1 and J-2 visa status and may lead to termination of your program. HEALTH INSURANCE Health Insurance coverage is required for all J-1 program participants and their dependents. You must have insurance or your sponsor will be required to terminate your J-1 program participation. The U.S. State Department has established minimum requirements for the coverage in order to protect you and any family members who are here with you in case of sickness or accident. These requirements are listed below. NOTE: You are required to have this insurance even if your visit to the U.S. is very brief. Medical care in the United States is provided by private physicians, clinics and hospitals and is very expensive. The patient must have insurance or pay the medical costs at the time of treatment. In many countries the government takes care of the expense of health care for its citizens. In the United States, American citizens as well as visitors are responsible for these costs themselves. It is risky to be in the United States without adequate health insurance. Since a single day of hospitalization and medical treatment can costs thousands of dollars, many hospitals and doctors refuse to treat uninsured patients except in life-threatening emergency situations? Most Americans rely on insurance, and you should do the same. Insurance gives you access to better and more timely health care and provides the only protection against the enormous costs of health care in this country. How Medical Insurance Works When you purchase health insurance, the money you pay (called the premium) is combined with the premiums paid by other people. This money is then used to pay the medical bills of those participants who need health care. Your coverage remains valid as long as you continue to pay your premium. When you purchase insurance, the insurance company will provide you with an identification card for proof of your coverage when you need health care from a hospital or doctor. The company will also provide instructions for filing a claim. The company will evaluate any claim you file and make the appropriate payment for coverage under your particular policy. In some cases the company pays the hospital and/or doctor; sometimes they reimburse you after you pay the bill. Purchasing & Maintaining Your Insurance You will need to purchase insurance from a private company. Their policies must meet all of the requirements for J-1 insurance coverage. You can purchase a policy from any insurance company, as long as the coverage is adequate. It is possible that you have adequate health insurance from your home country. If you have insurance from your home country which you wish to use, you must still purchase insurance for repatriation of remains and medical evaluation if this is not included in your policy. When you register with the ISSC, you will be given a form to sign which says that you have been informed of the insurance requirements and that you will comply with them. A sample of this form appears below. Please familiarize yourself with the form so that you will clearly understand what you are signing on the day you register. All J-1 visitors will need to confirm that they have insurance coverage before obtaining a DS2019 for dependents, travel or extension. Summary of Minimum Requirements for Insurance Coverage Medical benefits of at least $100,000 per accident or illness Repatriation of remains in the amount of $25,000 Medical Evacuation back to home country in the amount of $50,000 A deductible not to exceed $500 per accident or illness Accompanying spouses and dependents are required to be covered by insurance in the amounts set forth above.
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(SSN Letter)	details Obtaining a Social Security Number (SSN) for On-Campus Employment FOR SUPERVISORS: This guide gives campus supervisors a clear overview of key employment rules and procedures for hiring and managing international student workers. FOR STUDENTS: 1. 2. 3. Request a Job Offer Letter from your employer Provide your employer with your SSA appointment date and request a printed Job Offer Letter. The letter must fulfill the following requirements: Be printed on official Weber State University letterhead Include your full legal name Specify your designated job title Include your supervisor’s name, contact information, and a wet (physical) signature Indicate an employment start date; scheduled two to three weeks following your SSA appointment Confirm your status as a part-time employee, limited to a maximum of 20 hours per week Note: Digital Signatures have been rejected by the Social Security Administration. 4. Request an ISSC Work Authorization Letter After receiving your Job Offer Letter, request an ISSC Work Authorization Letter using the button below. IMPORTANT! Please monitor your school email regularly as the ISSC may contact you if they require additional information. Note: If you already have an SSN, visit the International Student & Scholar Center (ISSC) and provide us with your Job Offer Letter, then skip to Step 8. 5. Pick up your ISSC Work Authorization Letter Allow two to three business days for our office to process your Work Authorization Letter. You will receive an email when it is ready to pick up. 6. Attend your SSA appointment Bring the following documents to your SSA appointment: Passport with valid Visa Most recent I-20 or DS-2019 Most recent I-94 Printed Job Offer Letter ISSC Work Authorization Letter A completed Form SS-5 (Application for a Social Security Card) 7. Keep your SSA receipt Retain the official SSA Receipt until you receive your physical Social Security Card by mail. The delivery timeframe typically ranges from two to three weeks. 8. Retrieve a New Hire Packet from the Payroll Office While you wait for your Social Security Card, visit the Payroll Office in the Miller Administration Building, Room 110, to pick up an employment packet. Complete as much of the packet as you can. 9. Submit your Payroll Documents After you receive your Social Security card, return to the Payroll Office with your card, completed New Hire Packet, U.S. banking information, and the documents you brought to your SSA appointment. Note: Complete all required hiring and Payroll steps before beginning on-campus employment or training. To download a printable version of this process click the below.
Sample Invitation Letter (PDF)	details
	details This process is only for NEW students, before or within the first 2 weeks of classes in your first semester. What to do: Receive the official acceptance letter from your new university. Attach the following documents in the . A copy of your visa A copy of your passport A copy of your �� I-20 with your signature A copy of your I-94 The acceptance letter from the new school Please note: Your request will be processed in the order that it is received. You will not be able to receive a refund on your tuition deposit. Your new school must start within 30 days of their entry into the U.S.; otherwise, your SEVIS record will be terminated and then transferred in terminated status.
	details If you are before or within the first 2 weeks of classes in your first semester, please follow the NEW Student Transfer Out process. What to do: Receive the official acceptance letter from your new university. Submit the acceptance letter and complete the . Please note: The ISSC does not complete "Transfer-In" forms requested by other institutions. Your new school may contact ISSC with any questions. Your transfer request will be processed in 3-5 business days. You will be transferred AFTER grades are posted. If you fail to maintain your status, a terminated SEVIS record will be transferred. You must send your �� Transcript to your new institution. Order a transcript online. International students who are enrolled in classes are automatically enrolled in the Weber State University international student health insurance plan through Cigna Global, administered by Academic Health Plans. Students who intend to transfer out of Weber State University are responsible for dropping all courses before the published class drop deadline for the semester in which they are transferring. Failure to drop classes by this deadline may result in continued enrollment in the university health insurance plan, and insurance fee charges will not be refunded once the class drop deadline for the semester passes as payment would have been submitted to the insurance company.